Tuesday, March 21, 2023
1. Call to Order:6:32 pm
2. Additions to the Agenda:none
3. Adoption of Agenda:Gordie Motioned to accept. Trevor seconded. Motion carried.
4. Minutes of Tuesday, February 14, 2022:Gordie motioned to accept. Shelley seconded. Motion
carried.
5. Monthly Financial Statement
a. January Financials
Gordie motioned to accept. Trevor seconded. Motion carried.
6. Old Business:
a. Website:Shelley emailed Monica to have the kayak picture removed from the website and
sent out a reminder to people about using the website calendar for events and functions.
No further action required.
b. Asset Retirement Obligations Assessment:
Clerk contacted Municipality to be enrolled in information sessions so we can review past
sessions and information.Clerk met with a rep from AIM’s, the non-profit group,
regarding assessment and plan production. Awaiting estimate. Rep did advise if we chose
to produce the plan ourselves he would provide the document outline they use however
the auditor is requesting a plan and assessment completed by professional assessors or
engineers. Clerk spoke with Freeport clerk Donna East. Donna met with AIM’s rep as
well. If AIM does assessment and plans for Freeport and/or Tiverton they will share
travel costs between the locations to reduce cost. It is unknown who is covering for the
Clerk of Tiverton and if they would be interested in splitting costs as well. Clerk inquired
about penalties for not completing by deadline. Does not seem to be any clear penalty at
this time other than the province could withhold funds which is not something we receive
a lot of.
c. Comm Hall doors and locks repairs/replacement:
Clerk has contacted Sou’West to have installation of both doors of Community Hall
installed. Side door will have a keyed entry and the front will have a keypad. Gordie has
the keypad lock and Sou’west is aware. No date set for installation yet as they were
supposed to check the doors last week before planning the install and that has been
postponed to sometime this week.
d. NS Environment Contamination Notice 21 Second St: Tabled from last meeting
e. Park Driveway erosion: Driveway seems to be in good condition after repairs were made.
Item to be removed from ongoing agenda.
f. Island Medical Services: Gordie will reach out to Jill Balser to discuss ambulance
services to the Islands and Digby Neck.
g. Cover for Comm Hall Heat Pump: Geordie will check with Russel D’Entremont to see if
he could make a cover after the beach access stairs are completed.
h. Veterans Signs:Clerk contacted Digby print and promo-banners no longer made by them
since company was split. Are now made by Digby signs (902-245-8195).
BANNER-Heavy duty canvas ($16 per square foot per side)40 x 24” plus room for
hanging Approx $128 plus tax banner.Fiberglass Hanger (strapped right to pole top &
bottom) $96 per.Clerk contacted Jr signs (902-245-5910) jrsigns@eastlink.ca.Basically
the same as Digby Print & Promo(size and proper hanger).$115.99+rax for
banner.Hanger $179.99+tax.Plus potential extra charges for graphics.Plan-purchase two
replacement banners per year from Digby Signs.
i. Christmas Fund:Clerk prepared Thank You statement and presented for approval at this
meeting-approved by commissioners. Statement will be posted on Village website and
also be included in thank you cards sent directly to contributors.
j. Beach stairs:Gordie advised the stairs should start construction around May first.
k. Christmas Funds: Clerk created a Thank You statement and presented for approval before
having posted to the Village Website. Approved statement will also be included in thank
you cards sent directly to contributors. Commissioners accepted the statement.
l. Insurance changes: Clerk contacted insurance provider and, per commissioners, gave
approval on 2023 package. Payment has been made.No further action required for
2023.Item to be removed from agenda.
m. Audit Committee Posting: Clerk reposted online, at store, and at post office. Closed with
zero applicants.Clerk confirmed one resident is all that is needed but we can have more
than one resident. Gordie mentioned that Pat Moore may be interested and will reach out
to her. Crystal McDormand was in attendance and said she may do it if Pat cannot.
n. Bank card for Clerk:Clerk contacted bank. No need for special appointments to get a
bank card.. Clerk and commissioners need to go to the bank at the same time, speak with
a teller and bring a copy of minutes reflecting vote for clerk to have bank card for online
access and deposits. (February Minutes)
o. Wharves: Shelley Lonergan advised Brier Island Whale and Seabird Cruises
representatives, Harold Graham and Shelley Lonergan, had a meeting with Small Craft
Harbours. They were advised any small repairs can be made but larger repairs must go
through Small Craft Harbours and they will put out a Tender to certified individuals. A
tender was put in for the upper wharf work and it is expected to start in the next couple of
months. Gordie stated it would be beneficial if local businesses and residents could send
letters of support for repairs/funding for the wharves to Small Craft Harbours.
7. New Business:
a. Village Cleaner:Previous cleaner provided 2 weeks notice; not fulfilling contract. Position
was posted online as well as at the store and post office. There were three applicants and
a bid was accepted from the cleaning team of Tania Campbell and Gertrude Peterson.
Gordie motioned to accept and Shelley seconded. Motion carried.
b. Budget 2023-2024: The commissioners and clerk met and reviewed last years budget, this
years end totals, and decided on a 2023-2024 budget. Presented and Gordie motioned to
accept with Trevor seconding. Motion carried.
8. Next Village Meeting Tuesday, April 11, 2023
9. Adjournment:7:45pm